Job Description

Value Vacancies – Vehicle Monitoring Coordinator

Vehicle Monitoring Coordinator – Purpose of the Role

The Vehicle Monitoring Coordinator is responsible for supporting operational efficiency by monitoring vehicle activity, managing incidents and faults, and ensuring accurate reporting and communication. This role focuses on procedural compliance, professional conduct, and maintaining health, safety, and housekeeping standards while promptly addressing vehicle-related issues to minimise downtime and support service delivery.

Key Responsibilities

Vehicle Monitoring and Incident Management

• Monitor vehicles in line with company procedures
• Identify, record, and report deviations or exceptions promptly
• Acknowledge and address all alarms within the required timeframe
• Respond professionally to incidents and accidents, following company protocols

Communication and Reporting

• Receive or request daily route sheets from relevant business units
• Accurately record all operational and vehicle performance information
• Compile and distribute operational reports to stakeholders on time
• Log and report all unusual events or occurrences accurately

Fault Management and Vehicle Repairs

• Update vehicle faults daily in the system or relevant logs
• Communicate faults to the appropriate personnel or departments
• Follow up to ensure timely and effective completion of vehicle repairs

Operational Support

• Assist with operational tasks and functions as required
• Maintain professional conduct in all interactions with staff, customers, and external parties
• Adhere to company dress code and grooming standards

Housekeeping, Health, and Safety

• Maintain cleanliness and organisation in the work area daily
• Comply with all Health and Safety regulations and consistently follow safe working practices

Minimum Requirements

• Grade 12 (Matric)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

Skills & Competencies

• High attention to detail
• Excellent verbal and written communication skills
• Strong problem-solving abilities
• Effective time management
• Situational awareness and conflict resolution skills
• Teamwork and collaboration
• Strong organisational skills

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