Job Description

Flysafair careers – Training Administrator

Job Title: Training Administrator

Company: Flysafair Careers

Job Purpose

The Training Administrator provides administrative and operational support to the training function, ensuring accurate record-keeping, efficient coordination of training activities, and prompt resolution of training-related queries in line with regulatory and organisational requirements.

Key Responsibilities

Training Administration & Support

• Serve as the first point of contact for all training-related queries, resolving matters where possible and referring complex queries to the relevant department or individual.
• Maintain accurate and up-to-date training records for all trainees in accordance with regulatory requirements.
• File and manage training records to ensure easy access and effective record control.
• Maintain an organised, user-friendly filing system for training documentation.

Training Materials & Logistics

• Monitor training stock and stationery levels, notifying the relevant team member when replenishment is required.
• Assist with ordering, coordinating, and distributing training manuals, printed materials, and stationery.
• Compile trainee folders and training packs, including printing and preparing all required documentation.

Coordination & Office Support

• Process and prepare correspondence and documentation as requested.
• Collect, sort, distribute, and prepare mail, messages, and deliveries.
• Compile, distribute, and file meeting minutes and reports when required.
• Book venues and meeting rooms in support of training activities.
• Submit travel and expense claims on behalf of team members.

Job Requirements

• Grade 12 or equivalent qualification.
• Minimum of 1–2 years’ administrative experience.
• Experience within the aviation industry is advantageous.
• Sound working knowledge of MS Excel, MS Word, and MS Outlook.
• Knowledge and understanding of aviation training legislation is advantageous.
• Strong administrative, organisational, and record-keeping skills.
• High attention to detail with the ability to multitask and prioritise in a deadline-driven environment.
• Excellent verbal and written communication skills.

Personal Attributes

• Professional and reliable with a strong work ethic.
• Team-oriented with good interpersonal skills.
• Task-focused and well organised.
• Immaculate timekeeping and personal accountability.

Application Guidelines

• Email applications will not be accepted.
• Preference will be given to candidates from under-represented designated groups.
• If no feedback is received within two weeks from the closing date, please consider the application unsuccessful.

Flysafair Reserves the Right

• Not to proceed with the vacancy.
• To appoint candidates in line with operational requirements.

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