Job Description

Anova Vacancies – Programme Coordinator

Programme Coordinator

Company: Anova Vacancies

Main Purpose of the Role

The Programme Coordinator is responsible for ensuring an efficient and effective working environment by managing project team administration, warehouse and asset oversight, procurement planning, and logistics coordination. This role supports smooth project operations and compliance across all project sites.

Key Performance Areas

Project Administration

• Develop and maintain filing systems for the NACOSA programme.
• Compile project requisitions and reconciliations in consultation with finance.
• Ensure timely submission of invoices for payment.
• Maintain updated inventory lists of project equipment and supplies; submit revised versions monthly.
• Ensure sign-in registers are available at all facilities and sites, with copies safely stored monthly.
• Submit quarterly office inventories to the Project Manager.
• Procure project supplies on time and maintain all supporting documentation.
• Conduct weekly stock control checks and report to the Project Manager.
• Ensure all sites have adequate clinical and office supplies.
• Maintain regular communication with site coordinators to resolve administrative issues.
• Ensure compliance with HR policies, including staff timesheets and related documentation.
• Manage project vehicles and ensure completion of daily and weekly checklists.
• Ensure timely payment of office rentals and other administrative obligations.

Vehicle Management

• Conduct daily vehicle inspections and ensure vehicles have necessary accessories.
• Maintain a detailed vehicle register including service periods, fuel usage, kilometers, and damages.
• Coordinate vehicle usage and ensure compliance with laws and Anova policies.
• Maintain vehicle logbooks and secure all keys safely.
• Report vehicle status weekly during programme meetings.
• Reconcile fuel usage and submit reports to the Programme Manager.

Data Management

• Capture client data and outcomes in Orbit as required.
• Ensure safe keeping of all source documents.

Project Support

• Assist with medical stock management and develop monthly inventory reports.
• Provide clinics and sites with necessary SOPs and supporting documentation.
• Facilitate transportation for self and team members to project sites according to vehicle management policy.
• Plan and support community outreach activities with the outreach team.
• Ensure adequate supply of quality control serums and monitor weekly quality control across sites.
• Verify project supply issuance with supporting documentation.
• Conduct monthly data verification visits in collaboration with the M&E Officer.

Team Support and Capacity Building

• Maintain attendance registers for meetings and trainings.
• Conduct field visits at least twice a month.
• Participate in programme meetings, briefings, and staff events as required.
• Engage in continuous learning through workshops, trainings, and information sessions.
• Stay informed on developments in HIV/AIDS, STIs, and TB.
• Carry out additional responsibilities delegated by managers as required.

Qualifications and Experience

• Grade 12 certificate.
• Diploma or Bachelor’s degree in Administration, Logistics and Transport Management, Business, or related field.
• Minimum of 2 years’ community work experience.
• At least 2 years’ experience in an HIV/AIDS-related environment.
• Knowledge of local communities and PWUD populations.
• Ability to maintain confidentiality and work with diverse socio-economic backgrounds.
• Strong administrative, organizational, and analytical skills.
• Excellent interpersonal, team-oriented, and communication skills.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to speak local languages is an advantage.
• Valid driver’s license.
• Innovative, organized, and capable of interpreting and analyzing data effectively.

APPLY NOW

25 total views, 1 today

Apply for this Job

Name *

Email *

Message *

Upload resumé (pdf, doc, docx, zip, txt, rtf)

Upload cover letter (pdf, doc, docx, zip, txt, rtf)

Is fire “hot” or “cold”? *