Job Description

Value Vacancies – Parts Administrator

Parts Administrator

Company: Value Vacancies

Purpose of the Job
The Parts Administrator is responsible for managing inventory, ensuring timely picking and issuing of parts, and tracking stock levels. This role includes updating backorders, liaising with suppliers, maintaining accurate records, conducting stock counts, and identifying slow-moving or obsolete stock. The Parts Administrator ensures the workshop has the necessary parts for scheduled maintenance, maintains a clean work area, and adheres to health and safety procedures while working efficiently and independently.

Key Responsibilities

Operational

• Pick and issue parts according to job cards.
• Update backorder reports and submit them to the Parts Manager.
• Record and report daily stock-outs, ensuring timely replenishment.
• Ensure all pre-booked parts are picked and purchased before vehicles arrive for scheduled maintenance.
• Raise purchase orders for non-stock items or buy-outs as indicated on job cards.
• Follow up with suppliers regarding deliveries and collections.
• Ensure no delays in issuing parts to the workshop upon stock receipt.
• Conduct accurate stock counts during cycle counts and stock takes.
• Track parts movement and ensure all stock transfers are monitored and completed.
• Identify slow-moving or obsolete stock and inform the Parts Manager for deletion.
• Track credit returns and ensure proper processing.
• Perform other tasks and duties as required within the Parts Department.

Housekeeping

• Maintain a clean and organized work area.
• Follow Value Housekeeping procedures to keep the environment tidy.

Health and Safety

• Adhere to all Value Health and Safety procedures and requirements.

General

• Demonstrate strong interpersonal skills and the ability to work effectively with customers.
• Work independently and use initiative to complete tasks efficiently.

Minimum Requirements

• Grade 12 (Matric)
• 2–5 years’ experience in parts or inventory management
• Computer literate
• Good written and oral communication skills
• Relevant experience in parts administration

Skills Required

• Attention to detail
• Organisational skills
• Communication skills
• Time management
• Problem-solving ability
• Customer service skills
• Ability to work independently
• Knowledge of stock control

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