Job Description

Value Vacancies – Parts Administrator

Parts Administrator – Purpose of the Role

The Parts Administrator is responsible for effective parts inventory management, ensuring the accurate picking, issuing, and tracking of parts to support workshop operations. This role oversees stock control processes, manages backorders, coordinates with suppliers, and maintains precise records. The Parts Administrator ensures parts availability for scheduled maintenance, conducts stock counts, identifies slow-moving or obsolete items, and upholds housekeeping as well as health and safety standards while working independently and efficiently.

Key Responsibilities

Operational Duties

• Pick and issue parts in line with job card requirements
• Update and distribute backorder reports to the Parts Manager
• Record and report daily stock-outs to ensure timely replenishment
• Ensure all pre-booked parts are picked and procured ahead of scheduled workshop maintenance
• Raise purchase orders for non-stock items or buy-outs as specified on job cards
• Follow up with suppliers on deliveries and collections to prevent delays
• Ensure prompt issuing of received stock against job cards to the workshop
• Conduct accurate cycle counts and participate in full stock takes
• Monitor and control the movement of parts, including all stock transfers
• Identify slow-moving or obsolete stock and report to the Parts Manager for action
• Track and process all credit returns in accordance with procedures
• Perform additional duties within the Parts Department as required

Housekeeping

• Maintain a clean, organised, and efficient work area
• Follow Value housekeeping standards to ensure a tidy working environment

Health and Safety

• Comply with all Value health and safety policies and procedures at all times

General Responsibilities

• Build and maintain effective working relationships with customers and internal teams
• Work independently, demonstrating initiative and accountability in daily tasks

Minimum Requirements

• Grade 12 (Matric)
• 2–5 years’ experience in a parts administration or similar role
• Computer literacy
• Strong written and verbal communication skills
• Relevant industry experience

Skills and Competencies

• High attention to detail
• Strong organisational and planning skills
• Effective communication abilities
• Excellent time management
• Problem-solving capability
• Customer service orientation
• Ability to work independently
• Sound knowledge of stock control and inventory management

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