Job Description

Value Vacancies – Invoicing Verifier

Invoicing Verifier – Purpose of the Role

The Invoicing Verifier is responsible for ensuring accurate, timely, and compliant processing of invoices, insurance declarations, and operational documentation within a logistics and shipping environment. This role oversees billing verification, prepares customs and disbursement invoices, reconciles charges using internal systems such as Shipshape, and confirms that all supplier costs are fully recovered prior to customer invoicing.

Key Responsibilities

Billing and Invoicing

• Prepare secondary invoices for shipment and disbursement costs upon customer request
• Capture customs invoices on schedules as requested and scan complete supporting documentation for email submission
• Verify that all charges are correctly billed and accurately reflected on Shipshape balances
• Ensure all supplier costs linked to shipment files are recovered before issuing customer invoices

Statement Management

• Distribute daily, weekly, and monthly statements via email
• Obtain and track read receipts for all statement communications

Filing and Document Control

• Accurately file all invoices and credit notes within shipment files in line with company procedures

Insurance Administration

• Ensure insurance-related customers are invoiced accurately and within required timelines
• Prepare and submit monthly insurance declarations to the Insurance Department for broker payment
• Scan and email all required documentation when requesting insurance certificates
• Maintain proper filing of all insurance declarations in physical or digital records

General Administrative Support

• Uphold a high level of professionalism in all communication and conduct
• Provide administrative support to other departments as required

Minimum Requirements

• Grade 12 (Matric)
• Minimum of 2 years’ invoicing experience
• Experience within a Clearing and Forwarding environment
• Proficiency in Shipshape or similar systems
• Strong accounting and mathematical skills

Skills and Competencies

• High accuracy in invoicing and billing
• Strong data capture and record-keeping ability
• Effective document management skills
• Proficiency in email and communication tools
• Exceptional attention to detail
• Strong time management and organisational skills
• Problem-solving capability with analytical thinking

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