Job Description

Pep Vacancies – Fleet Administrator

Fleet Administrator

Company: Pep Vacancies

Purpose of the Position
Manage and administer the corporate vehicle fleet to ensure optimal utilisation, compliance, and cost-effectiveness. Support seamless logistics operations while maintaining high standards of internal customer service.

Key Responsibilities

• Maintain accurate and up-to-date fleet records, including registration changes, new vehicle additions, and cost centre updates
• Ensure the Asset Register is continuously updated and reconciled
• Administer vehicle registrations, annual licence renewals, and required compliance documents
• Support the Insurance Department with claims by providing accurate vehicle documentation and historical records
• Distribute fleet cards to drivers and maintain records of handovers; activate, block, or unblock cards as required
• Request creation of new vendors to support procurement and service needs
• Process vehicle-related payments promptly to avoid service disruptions
• Request, cancel, and manage fuel cards and E-Tags, ensuring proper accounting of all cancellations
• Prepare quarterly and annual fuel and environmental reports, including kilometres travelled, fuel consumption, and environmental impact
• Manage and resolve fleet card and E-Tag queries efficiently

Job Requirements

• Minimum Grade 12/Matric
• Valid Code B (08) Driver’s Licence
• Minimum 2 years’ experience in administration, preferably in financial, procurement, or fleet management
• Strong computer literacy in Microsoft Office Suite and Google Workspace
• Experience in fleet administration and vehicle tracking advantageous
• Demonstrated skills in planning, organising, problem-solving, and attention to detail

Competencies

• Accuracy and attention to detail
• Strong sense of duty and integrity
• Effective planning and organisational skills
• Client-focused with excellent service orientation
• Team cooperation and ability to provide constructive feedback

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