Job Description

value logistics – Accounts Payable Officer

Accounts Payable Officer – Value Logistics

About the Role
The Accounts Payable Officer is responsible for managing the full accounts payable process, ensuring accurate and timely processing of supplier invoices, reconciliations, and payments. This role is vital for maintaining strong financial controls, coordinating with internal departments and external suppliers, and ensuring compliance with VAT regulations and internal audit standards.

Key Responsibilities

Creditors Payments

• Reconcile all supplier invoices and confirm accurate charges.
• Capture all supplier invoices into the Ship Shape system.
• Process daily payments on time.
• Verify receipt of original supplier invoices.
• Ensure invoice information is accurate and VAT compliant.
• Recover applicable invoices from customers.
• Confirm charges align with agreed rates.
• Reconcile transporter invoices and validate proof of deliveries (PODs) before payment.
• Hand over PODs to controllers for filing.
• Ensure containers are returned to correct depots as stipulated.
• Clear all profits on Ship Shape; consult management if unsure.
• Record notes under “Remarks” in Ship Shape if payments precede shipment invoicing.
• Ensure all payments are recorded in the correct transaction month.

Creditors Reconciliation

• Receive and reconcile weekly and monthly supplier statements.
• Process payments through Ship Shape and Embrace.
• Ensure daily downloads balance between systems.
• Conduct pre-payment checks.
• Arrange COD (Cash on Delivery) payments twice daily and provide controllers with proof of payment.
• Submit documents monthly to scanning department for archiving and ensure proper filing for audit purposes.

SARS Deferment Payments

• Receive and reconcile SARS statements on due dates.
• Verify daily downloads into Embrace balance with statements and process payments.
• Send proof of payment to relevant customs offices.
• Adhere strictly to monthly deadlines, including the 13th annual payment.
• Ensure all Over Border reconciliations are received, balanced, and paid.

Purchase Orders

• Process all purchase orders in Embrace.
• Reconcile supplier statements and ensure balances.
• Ensure purchase orders are approved and supporting documents attached.

Filing of Shipment Files

• Ensure shipment files are correctly filed and handed to creditors for scanning.
• Maintain organized weekly filing updates.

General

• Maintain professional conduct at all times.
• Assist with operational functions as required.

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5 years’ experience in a similar role
• Proficiency in Microsoft Office Suite

Skills Required

• Accounts Payable Processing
• Reconciliation Skills
• ERP & Accounting Software Proficiency (Ship Shape & Embrace)
• Microsoft Office Suite Proficiency
• Excellent written and verbal communication skills
• Strong problem-solving skills

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