Permanent Accounts Payable Officer – value logistics
Job Description
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value logistics – Accounts Payable Officer
Accounts Payable Officer – Value Logistics
About the Role
Value Logistics is seeking a detail-oriented and experienced Accounts Payable Officer to manage the full accounts payable process. This role ensures accurate and timely processing of supplier invoices, reconciliations, and payments while maintaining financial controls, liaising with internal departments and external suppliers, and supporting compliance with VAT regulations and audit requirements.
The Accounts Payable Officer plays a key role in maintaining smooth financial operations and ensuring that all creditor transactions are processed efficiently and accurately.
Key Responsibilities
Creditors Payments
- Reconcile supplier invoices and verify that all charges are correctly recovered
- Capture all supplier invoices into the Ship Shape system
- Ensure daily processing and timely payment of all invoices
- Verify receipt of original supplier invoices and accuracy of invoice details
- Ensure VAT compliance on all invoices and confirm charges align with agreed rates
- Reconcile transporter invoices and verify supporting proof of deliveries (PODs) before payment
- Hand over PODs to controllers for proper filing in shipment files
- Ensure containers are returned to correct depots as stipulated
- Clear all profits on Ship Shape and consult management where necessary
- Record notes in Ship Shape for payments received before shipment invoicing
- Ensure payments are recorded in the correct transaction month
Creditors Reconciliation
- Receive and reconcile weekly and monthly supplier statements
- Process payments through Ship Shape and Embrace systems
- Ensure daily system downloads balance between both platforms
- Prepare pre-checks prior to payment processing
- Arrange COD (Cash on Delivery) payments twice daily and provide proof of payment to controllers
- Submit all documents monthly to the scanning department for archiving and ensure proper filing for audits
SARS Deferment Payments
- Receive and reconcile SARS statements on due dates
- Verify daily system downloads against statements and process payments accordingly
- Send proof of payment to relevant customs offices
- Adhere strictly to monthly payment deadlines, including the 13th annual payment
- Ensure all Over Border reconciliations are received, reconciled, and paid accurately
Purchase Orders
- Process all purchase orders in Embrace and ensure approvals are in place
- Reconcile supplier statements and confirm balances
- Attach supporting documentation to purchase orders as required
Filing & Documentation
- Ensure shipment files are accurately filed and handed to creditors for scanning
- Maintain weekly updates and organise documents by mode of transport
- Support audit readiness by ensuring all documentation is complete and correctly archived
General Responsibilities
- Maintain professional conduct and adherence to company policies
- Assist with operational and financial functions as required
Minimum Requirements
- Grade 12 (Matric)
- Minimum 5 years’ experience in a similar accounts payable role
- Proficiency in Microsoft Office Suite
Skills & Competencies
- Strong accounts payable processing and reconciliation skills
- Proficiency in ERP and accounting software (Ship Shape & Embrace)
- Excellent written and verbal communication skills
- Strong problem-solving and analytical ability
- Attention to detail and accuracy in financial processes
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